Foster Forward is a 501 (c) 3, private non-profit. Foster Forward is an equal opportunity employer. Qualified applicants are considered for all positions without regard to race, color, religion, age, national origin, sex, sexual orientation, gender identity or expression, handicap, disability or veteran status.
Director of Finance and Business Administration
Reports to: Executive Director
Status & Duration: Full-time Exempt
Summary: The Finance Director is responsible for developing, maintaining, and improving all accounting, finance, human resources, facilities and information technology management practices, including:
Finance & Accounting
- Support all aspects of financial operations to accomplish fiscal goals of the organization;
- Develop, maintain, monitor and enforce financial operating policies, procedures and controls;
- Monitor and oversee all aspects of financial reporting, general ledger, accounts receivable, accounts payable, bank reconciliations, budgets, banking relationships, asset management, safeguard assets, theft protection and compliance;
- Work with the Executive Director and senior leadership to maintain/improve FF’s organizational budget and chart of accounts;
- Prepare and present budget reports and financial statements monthly and as needed to ensure leaders have the necessary financial information to operate effectively;
- Oversee and prepare documents for annual audit;
- Develop and implement processes to review and revise organization’s financial systems to ensure they are current, effective and reliable;
- Monitor delinquent accounts and follow up to collect payment.
Human Resources & Payroll
- Manage and prepare weekly payroll;
- Manage relationship with outsourced professional support on all HR practices;
- Prepare and update employment records related to hiring, transferring, promoting, and terminating;
- Explain human resources policies, procedures, laws, and standards to new and existing employees;
- Ensure new hire paperwork is completed and processed;
- Inform job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.;
- Address employment relations issues as they arise;
- Oversee hiring process, which includes coordinating job posts, reviewing resumes, and performing reference checks and onboarding employees;
- Implement and train managers on performance review process.
Facilities & Operations
- Manage and serves as point-person for all day-to-day office operations, procedures and services including furniture, fixtures and equipment (e.g. telecommunications, internet, copiers, AV, etc.), security, supplies, mailing/shipping, maintenance, installation and repairs;
- Oversee and supervise Office & Facilities Manager/Bookkeeper;
- Provide facilities management, including planning and oversight of short and long-term facilities projects, act as liaison for building services and property management, lease management, and compliance oversight;
- Implement and oversee safety functions including emergency preparedness, disaster recovery, business continuity and evacuation procedures and plans;
- Work with city officials and departments to secure proper permits as necessary for events and security;
- Ensure organization is insured properly for all uses.
IT & Business Processes
- Manage relationship with outsourced IT, phone and internet companies;
- Ensure all devices are serviced and updated as needed;
- Establish policies and procedures for file storage, password protection, cloud technologies, email queue, etc.;
- Other duties as assigned.
Skills & Qualifications:
- Proficiency of Sage and Excel – at least 7 years of experience and CPA preferred;
- Experience with accounting best practices and familiarity with cash and accrual-based accounting systems; familiarity with A-133 audits preferred
- Ability to interact with all staff members with kindness and integrity;
- Ability to multitask and manage and track a wide variety of tasks in an organized and efficient manner; excellent interpersonal and oral/written communications skills required.
- Non-profit experience preferred.
Salary & Benefits: Salary commensurate with experience with benefit package including 401k, health, dental, flexible spending account and paid vacation.
Equal Opportunity & Diversity: Foster Forward prides itself on being an equal opportunity employer and is committed to a diverse and inclusive workforce.
Send resume and cover letter by 10/26 to attention of Lisa Guillette – email@example.com
Internship opportunities may be available in our Family Support program, for more information contact Lorette Dussault at 401.438.3900 x101. There may be opportunities in Development and Communications, as well; for more information contact Christina Jagolinzer at 401-438-3900, Ext. 128.
Data, Policy & Evaluation
This intern will work with the ProgramEvaluation Coordinator to ensure Foster Forward is able to meet its obligations for delivering quality programs and services that improve the lives of youth in the fostercare system.
Under the supervision of the Program Evaluation Coordinator, the intern will help to further develop and utilize the Social Solution’s Software Efforts To Outcomes(ETO), to enable Foster Forward to track and measure it’s work. The Intern will also help perform quality assurance and assist with maintaining funding deliverables. He/she/ze will learn how to build and run reports to support program staff, as well as help the Foster Forward leadership use data to drive policy.
- Develop proficiency with Foster Forward’s database, particularly with back end functions to assist Coordinator in supporting program staff and leadership decision making.
- Support program coordinators in understanding data input and building/running queries to respond to their needs.
- Build dashboard report for board of directors and regularly maintain.
- Perform quality assurance through data cleaning on entry and exits.
- Help maintain grant deliverables through creation of dashboard outcome reports for each program.
- Assist Program Evaluation Coordinator with monitoring progress toward outcomes and output deliverables, reviewing regularly with front-line and program managers.
- Respond to report and data requests from staff.
- Compile quarterly reports for state and federal contracts.
- Work with senior team and Program Evaluation Coordinator to use data to draft policy and data briefs.
Proficient use of Microsoft Office Suite: Word,Excel, PowerPoint, Outlook. Knowledge of Efforts to Outcomes a plus, but not required. Other relational database experience also welcome. Must have interest in using data to drive decision making and policy.
Send resume and cover letter to Caitlin Divver at firstname.lastname@example.org.
Interested in helping to teach Financial Literacy classes? Interested in helping to organize events and door openers to improve access to community opportunities for youth in foster care? Interested in helping to organize and conduct youth leadership trainings? Then ASPIRE might be the internship for you. This opportunity is best suited for Junior year (8 hours per week) interns. To learn more about ASPIRE or internship opportunities contact Victoria Ferrara at 401.438.3900 x105.
The BSW/MSW intern in Real Connections will participate in the program in the following ways:
- Support Program Manager in recruiting, training and supporting both community mentors and mentors already known to youth
- Attend Eco-mapping training with the Child Welfare Institute and work on four eco-mapping cases throughout the year.
- Record Mine case records and other data to develop a full picture of a youth’s potential existing positive adult resources
- Provide support to the Real Connections staff in identifying contact information for adults identified
- Coordinate and Facilitate mentor workshops
- Attend weekly team meetings with Real Connections team to further develop, refine and improve program
- Take the lead on at least one key project related to program development, with the support of Real Connections staff
- Participate in program measurement and evaluation
- Proven ability to connect with youth and adults from a wide variety of backgrounds and circumstances.
- Experience developing positive connections with teenagers
- Strong communications skills, both written and verbal
- Flexibility: Evening/weekend/workday availability
- Own transportation
- Ability to work independently and in groups
- Understanding of the issues facing older youth in care
- A belief in the program’s mission, goals and strategies
To learn more about social work internships, please contact Kate Bronner at email@example.com or 401.438.3900 x108
*****NOTE there is a difference between the BSW and MSW internships and will be further discussed in the interview.